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4 Ways Online Collaboration Tools Can Improve Your Team’s Productivity – 2024 Guide

Online collaboration tools are not a new phenomenon, in fact, they have been around for several years now. However, only just recently has their popularity and demand started surging again as business owners have started realizing the various benefits attached to using communication tools.

According to, integrating a dedicated online tool into the production line of your organization can greatly help your business achieve productivity goals more easily and ensure better communication between employees which in turn ensures better work ethics. Thus, this software have immense potential that is just waiting to be found and utilized by business owners.

While there are several disadvantages to using collaboration applications, they are massively outweighed by advantages and pros. They are particularly helpful for businesses or business departments that work actively with each other to provide solutions as a team. Software specially designed to help them, in such cases, can often be the missing puzzle piece that was holding you back from achieving absolute productivity.

Other than that, there are several other ways as well through which online tools help organizations manage their communications more easily. If you don’t know about the various benefits of online communication software like ULTATEL and wish to know more about them, then you have come to the right place. In this article, we will list several ways through which you can achieve significantly better team productivity through these online tools.

1. Communicate more flawlessly with online workspaces

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When the Covid-19 pandemic hit, everyone was forced to work from the confines of their homes and not in the workspace of their company. Companies that quickly adapted online communication tools to their working system were able to flourish despite harsh circumstances. These tools created an online workspace for company members to work in without effort.

This allowed employees the same ease of access and communication as they would get from working in a physical workspace. Online collaboration applications allow you to create online workspaces that replicate the exact working conditions as a physical workspace and in fact allow you more flexibility than you would get in a physical workspace.

Team members and employees can have all sorts of discussions with each other through the usage of these software from anywhere they wish. This helps productivity a lot because employees aren’t bound by physical constraints to always be in a fixed spot to attend discussions – they can do so from anywhere they wish.

2. Share ideas and plans with ease

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The best thing about online communication software is that they are entirely based on the internet and can be accessed by people from different regions at the same time. An employee from the UK can join a live team discussion that is held by the US managers with ease. This allows business employees to share their input and ideas from all around the world.

These tools are especially great when delivering presentations with their screencasting features which many tools come with. Many online communication software come prebuilt with a digital board that simultaneously lets all the viewers see what the presenter is trying to explain. This is extremely beneficial for group projects when the group leaders need to give briefings about the project and need a tool to articulate explain their thought processes.

Since these conferences are mostly digital, it allows the employees a chance to speak up and give their feedback during the briefing and presentation. Since they are speaking from the comforts of their home, employees are more at ease and give feedback and ideas more frequently than they would in real-life conferences.

3. Seamless access to files and applications

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Transferring and moving files from one system to another in real life can be quite a giant hassle because of the various steps involved in the process. Comparatively, not only do online tools make the transfer experience much smoother and seamless, but they also ensure that all the files that are related to your business project are sorted properly and kept in their proper directories.

This makes files extremely easy to access because you don’t have to look for a file for hours, you can simply do a quick search and the software should return you with various relevant results. Having a one-stop destination for all your files and software is ideal for any business both for convenience and organization.

Having an online backup also ensures that your files are safe on the internet, safely backed away to your business account without any worry of losing. Apart from files, these tools also integrate various other features such as calendars to keep a track of schedules and appointments.

4. Live conferences for group brainstorming ideas

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Previously, it was impossible to interact with each other and brainstorm for new ideas if you weren’t in the same room. Now, with the help of online collaboration software, this is no longer the case. There are various tools that make it possible to have live video conferences that can be joined by anyone in your company.

These conferences offer great opportunities for group members to come together and brainstorm various ideas without the need of being physically together. Individuals from different regions can come together to formulate business plans and communicate different ideas.

It’s also much easier to arrange these meetings than traditional conferences. You don’t have to physically invite everyone to come to the meeting to attend it, all you need to do is send out a reminder and it will alert everyone about the meeting. What’s more is that because of the online nature of these meetings, they can be easily recorded by employees for future reference.

Most tools are multi-platform and can thus accommodate individuals joining in from various devices. Essentially, someone from their smartphone can join these meetings easily if they can’t do so from their laptops or computers.

Additionally, online conferences surpass the physical limitations of offline conferences by allowing a large number of employees and members to join the conference which would have been otherwise limited to the number of people that can fit in the conference room.


There are several ways through which collaboration software can vastly improve the productivity in your team with ease and we hope this article provided some insights on them. If it did, please consider following our website for regular updates as it will help us out immensely.

About Moris Daley

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